In this section you can find all the club policies and procedures belonging to Sedgley and Gornal United FC as well as its constitution.
These are for use by all members, supporters, managers and coaches and should be read and adhered to.
Sedgley & Gornal United Football Club
Club Constitution, Rules, Codes of Conduct and Safety
1. The Club shall be known as Sedgley & Gornal United FC. (the Club)
2. The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.
3. These rules (the ‘Club Rules) form a binding agreement between each member of the Club.
4. Affiliation
a. The Club will affiliate on an annual basis to the Birmingham County FA.
5. Rules and Regulations
a. The club shall have the status of Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of the Football Association. The Rules and Regulations of the Football Association Limited and parent County Association and any League or Competition to which the club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
b. The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), Birmingham County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force.
c. No alteration to the Club rules shall be effective without prior written approval by the parent association or Club Board.
d. The Club will abide by the Football Associations Child Protection policies and procedures, Codes of Conduct, Equal Opportunities and Anti-Discrimination Policy.
6. Club Membership
a. The members of the Club from time to time shall be those persons listed in the Membership Register which shall be maintained by the Club Secretary.
b. Any person who wishes to be a member must apply on the Club membership application form. Election to membership shall be at the sole discretion of the Club Committee. Election to membership shall become effective upon the applicant’s name being entered in the Membership Register.
c. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
d. The Football Association and parent County Association shall be given access to the Membership Register on demand.
7. Annual Membership and Weekly Membership and Additional Subscription Fees
a. A membership fee, payable by each member, shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation.
b. Fees shall not be repayable.
c. Membership fee payments are the parents/guardian’s responsibility and are to be paid weekly on training day or monthly by direct debit.
d. Annual membership fees are to be collected whether training takes place or not, the only exception being when there is no training during the month of June, no membership fees are to be collected during this period.
e. They are to be collected weekly/monthly, as decided by each team Manager, for the 11 months/48 weeks period.
f. The membership fee amount shall be a min. of £2.50 per week and set at a level to cover any costs incurred by the team, an example being the hiring of training facilities.
g. The Club Committee shall have the authority to levy further subscriptions from their members as are necessary to fulfil the objects of the club.
8. Resignation and Expulsion
a. A member shall cease to be a member of the club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose subscriptions are more than two months in arrears shall be deemed to have resigned.
b. The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.
c. A member who resigns or is expelled shall not be entitled to claim any, or share any, of the Club property.
9. Club Committee
a. The Club Committee shall consist of the minimum following Officers:
Chairperson, Vice-Chairperson, Secretary, Treasurer, Minutes Secretary, Club Welfare Officer,
Club Development Officer, a Representative from each Club Team.
b. Each Club Officer and Club Committee member shall hold office from the date of appointment until the next Annual General Meeting unless resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting.
The Chairperson of the Club shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice-Chairperson. The quorum for the transaction of the Club Committee shall be three.
c. Decisions of the Club Committee meetings shall be entered onto the minute book of the Club to be maintained by the Club Secretary.
d. Any member of the Club Committee may call a meeting of the Club Committee by giving not less than
7 days notice to all members of the Club Committee.
e. Managers Meetings are to held a min. 5 times per year and are to be held during August (Pre-Season), September, November, February and April (Prior to End of Season), actual dates to be confirmed.
f. Committee Meetings are to held monthly, or as required, actual dates to be confirmed.
g. An outgoing member of the Club Committee may be re-elected. A member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members shall fill any vacancy on the Club Committee which arises, between Annual General Meetings.
h. Save as provided for in the Rules and Regulations of the Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issues concerning the Club Rules.
i. The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.
j. The board of directors will be responsible for the financial and strategic management of the club and are governed by the club memorandum and articles.
10. Annual and Extraordinary General Meetings
a. An Annual General Meeting (AGM) shall be held each year to:
i. Receive a report of activities of the Club over the previous year.
ii. Receive a report of the Club finances over the previous year.
iii. Elect members of the Club Committee.
iv. Consider any other business.
b. Nominations for the election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the Meeting.
c. Special General (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the meeting is required and the resolutions proposed. Business at the SGM may be any business that may be transacted at an AGM.
d. The Secretary shall send each member at their last known address written notice of the date of the General Meeting together with the resolutions to be proposed at least fourteen days before the meeting.
e. The quorum for a General Meeting shall be five members.
f. The Club Chairperson, or in their absence a member selected by the Club Committee shall take the chair. Each member present shall have one vote and a simple majority shall pass resolutions. In the event of an equality of votes the Chairperson of the meeting shall have a casting vote.
g. The Club Secretary, or in their absence a member of the Club Committee, shall enter minutes of General Meetings into the Minute book of the Club.
11. Club Teams/Managers
a. At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams.
b. The appointed members shall be responsible for managing the affairs of the team.
c. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.
d. Each team manager (or an appointed representative) will be responsible for keeping a financial record of the team in a format designated by the club treasurer. This must be kept up to date on a regular basis and supplied to the treasurer on request and within one month of the Club year end (currently May).
e. The appointed members will be responsible for the care of the Club equipment/property used on match and training days.
f. Each team manager must strive to undertake and qualify in the minimum” F.A. Level 1” or other qualification as deemed appropriate by the Club Committee.
g. Each team must have an adult trained in Emergency Aid
h. Each team must have at least one adult who has undergone the FA Safeguarding course.
i. The Team Manager must notify the Club Welfare officer of any individual who has substantial contact with junior team members. The Team Manager and Club Welfare Officer will ensure that each identified individual has an in date DBS (Disclosure and Barring) check.
j. A representative from each team must attend monthly Committee/Team Managers meetings or the alternative dates given.
k. Teams will only be allowed to play in an affiliated League with the agreement by the Club Committee under the leagues agreed formats.
12. Club Team Strips, Equipment and Pitches
a. The Clubs first and second team strips are to be approved by the Club Committee prior to purchase, to ensure consistency of the Clubs Brand.
b. All equipment purchased by the Club for use by it’s members, shall remain the property of the Club. Any Club equipment which is damaged, through misuse, or lost will be replaced by the member responsible for such damage or loss, at their cost.
c. The Club shall arrange, where practical, to make pitches available for all teams. If a team chooses to play at an alternative venue this must be approved by the Club Committee, should additional pitch fees become due they will become the responsibility of that team whilst continuing to pay full contributions to the Club’s Central Fund. Payment of Pitch Fees, and any Fines incurred, are the responsibility of each Team.
13. Club Finances
a. A bank account shall be opened and maintained in the name of ‘Sedgley & Gornal United FC.’ for each Team. Designated account signatories from, each team, shall be agreed with the Club Treasurer. No sum shall be drawn from the Team’s Account except by cheque signed by the designated signatories.
b. There are to be a min. of two and max. of three designated signatories on the Team Account and all parties should have to sign to withdraw any cheques or cash. At least one of the signatories should be a Club Official from another team, ie. Team Manager/Committee Member.
c. All teams, with the exception of the forthcoming seasons Teams, shall prepare and submit their previous year’s Book Keeping and their latest Bank Statement to the Treasurer for his use and records.
d. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Central Fund Account.
e. The income and assets of the Club (Club Property) shall be applied only in the furtherance of the objects of the Club. Any funds/sponsorship/gifts/monies raised in the name of ‘Sedgley & Gornal United FC.’ shall become a Club Asset and shall remain its property.
f. The Club Committee shall have the power to authorise the payment remuneration and expenses to any member of the club and to any other person for services rendered to the Club.
g. The Club Treasurer shall prepare an annual financial statement and present it at the AGM each year.
h. An annual subscription fee, which shall be determined by the Club Committee, will be paid to the Clubs Central Fund by each Club Team in two instalments, the first being prior to the end of the football season in April with the second balance paid at the start of the following season in September or October. This is to be administered by the Club Treasurer.
i. The Central Fund will pay league, affiliation and insurance fees. Any other use of these funds will be determined by the Club Committee. Annual presentation nights including providing each player with a trophy and each teams individual merit trophies, as determined by the Team Manager as guided by the Club Committee, for that age group, will be the responsibility of each team from it’s own funds.
j. Each Team will pay for entry into competitions during and at the end of the season at the request of the Team Manager only and with the agreement of the Club Committee.
k. Each team, dependant on age, will be expected to support the Club in any Fund Raising Activities agreed by the Club Committee.
14. Dissolution
a. A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three quarters of the member’s present.
b. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
c. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another local club, the Parent County FA or The FA for use by them related to community sports.
15. Club Complaints Procedure
In the event that any member feels that he or she has suffered discrimination in any way, or that the Club Policies, Rules or Code of Conduct have been broken, should follow the procedures below.
1. They should report the matter to the Club Chairman or Secretary or another member of the Committee.
Your report should include:
i. Details of what, when, and where the occurrence took place.
ii. Any witness statement and names.
iii. Names of any others who have been treated in a similar way.
iv. Details of any former complaints made about the incident, date, when and to whom made.
v. A preference for a solution to the incident.
2. The Club’s Management Committee will sit for any hearings that are requested.
3. The Club’s Management Committee will have the power to:
i. Warn as to future conduct
ii. Suspend from membership
iii. Remove from membership any person found to have broken the Club’s Policies or Codes of conduct
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